If you manage student organizations, whether a new or seasoned professional, the Virtual Student Organizations Institute offers you opportunities to learn valuable skills and practices from experts and colleagues in the field.

Hosted by ACUI and NACA, this virtual format will explore best and promising practices, learn strategies for online engagement, policy and conduct, inclusive practices, and assessment, and connect with peers. By participating in this experience, you will:

  • Gain strategies and skill sets that support advancement in the area of student organization management
  • Learn relevant trends impacting student organizations in higher education—including student organization conduct, inclusive practices, and online engagement
  • Develop competence in assessment, organizational leadership and management, risk management and legal issues, and adapting in the changing landscape of higher education
  • Create a network of peers who can support you through your journey.

Schedule

The schedule is tentative; changes may occur as program develops. Note: All times are Eastern.

June 23

Noon–1 p.m. – Opening Welcome & Introductions
Meet the faculty and connect with fellow attendees as the Virtual Student Organizations Institute gets underway!
1–2 p.m. – Deep Dive: Online Learning: Implications for the Future

Faculty Presenter: Kristen Carr, University of Connecticut

While some registered student organization training programs have been online or blended for years, recently everything moved to a virtual environment—with all of its ups and downs. This session will address ways to manage online learning programs for student organization leaders and highlight ongoing and surprise successes toward future development and sustainability.

Learning Outcomes

  • Participants will discuss opportunities and challenges in an online/virtual student organization training program
  • Participants will learn about technologies related to creating and capturing completion data
2:15–3 p.m. – Breakout Sessions
Risk Management

Faculty Presenter: Kristen Carr, University of Connecticut

This session will cover several bases of risk management and focus specifically on a method to educate students on unintended consequences of their actions and the importance of impacting organizational cultures around risk.

Learning Outcomes

  • Participants will review risk management in relation to organizational culture
  • Participants will learn about methods to teach on risk management to organization leaders beyond “checking boxes”

Exploring Identities: Intersectionality, Positionality, and Awareness

Presented by Hoss Brown, University of South Carolina–Aiken

This session will review the identities that we and our students may identify as, and examine the unique experiences resulting from intersecting identities. This session will further explore the importance of understanding your own identities and how it informs your positionality and awareness. Finally, we will explore methods to increase your awareness of identities and experiences.

Learning Outcomes

  • Participants will learn more about frameworks to understanding their own and students’ identities.
  • Participants will obtain a stronger understanding of how multiple identities intersect and interact with each other.
  • Participants will learn best practices for more inclusive methods of thinking and action.
  • Participants will engage in discussion on methods of increasing knowledge of positionality and awareness.
3:15–3:45 p.m. – Faculty Q&A (Optional)
This is an optional session for those who have additional questions for the faculty who will be available at this time!

June 24

Noon–1 p.m. – Deep Dive: Using Assessment to Tell Your Story

Faculty Presenter: Jez Catambay-Lopez, Georgia State University

Now more than ever, data drives the way we make decisions. Whether it's choosing the right restaurant for a special occasion or securing grant funds to sponsor a multi-million dollar project, in the end, it's the data that talks. In this deep dive session, we will explore some of the different ways that assessment helps to tell our stories in student affairs and how we can shape our assessment plans to further our goals.

Learning Outcomes

  • Participants will be able to use the language of assessment to differentiate assessment from data reporting
  • Participants will be better prepared to identify opportunities for assessment in their own programs
  • Participants will be able to apply their professional expertise to leverage assessment data for program success
1–1:45 p.m. – Roundtable Discussions
Roundtable discussions will provide opportunities for participants to learn from each other by engaging in discussion and sharing best practices from their respective campuses.
2–3 p.m. – Deep Dive: The Continued Impacts of COVID-19 on Student Organizations Panel

COVID-19 has changed the landscape of higher education. As we prepare the upcoming academic year, what are the implications for student organizations? This panel will talk through various aspects of campus life related to student organizations. Panelists are to be announced soon!

3:15–3:45 p.m. – Faculty Q&A (Optional)
This is an optional session for those who have additional questions for the faculty, who will be available at this time!
4–4:45 p.m. – Networking Happy Hour (Optional)
Spend time casually networking with faculty and fellow attendees to close out the first day of the virtual institute!

June 25

Noon–12:45 p.m. – Breakout Sessions
Student Organization Policy
Faculty Presenter: Vincent Jackson, University of Delaware

This session will first present common student organization policies. The latter half of the session will be interactive conversation that looks at policy development by asking key questions around minimizing risk, equity, and fostering professional development.

Learning Outcomes

  • Participants will review common policies that minimize risk by establishing equitable expectations
  • Participants will differentiate between equitable and inequitable policy development

Implementing a Successful Virtual/Physically Distanced Involvement Fair
Faculty Presenter: Jennifer Catambay-Lopez, Georgia State University

This session will be a facilitated conversation around virtual involvement fairs. We will first compare three different possible models, discussing the pros, cons, and challenges of each. The second half of the breakout will be an interactive conversation that explores ways to help students transition “tabling” and club recruitment to virtual spaces.

Learning Outcomes

  • Participants will identify challenges and opportunities in different virtual involvement fair models
  • Participants will explore the viability of virtual involvement fairs for their own applications
1–1:30 p.m. – Roundtable Discussions
Roundtable discussions will provide opportunities for participants to learn from each other by engaging in discussion and sharing best practices from their respective campuses.
1:45–2:45 p.m. – Deep Dive: Organizational Conduct

Faculty Presenter: Vincent Jackson, University of Delaware

While student organizational conduct may have similarities to individual student conduct, there are key differences regarding documentation, investigative practices, and privacy. This deep dive will also look at standards of evidence, types of sanctioning, and developing student support. Lastly, an overview of formal and informal paths that can be used to hold organizations accountable will be reviewed.

Learning Outcomes

  • Participants will review a brief history of student conduct
  • Participants will learn best practices for documenting and investigating organizational misconduct
  • Participants will compare conduct violations with sanctions
  • Participants will compare formal and informal conduct practices
2:45–3 p.m. – Closing Remarks
Come together for final thoughts before your last chance to connect with faculty.
3:15–3:45 p.m. – Faculty Q&A (Optional)
This is an optional session for those who have additional questions for the faculty, who will be available at this time!

Registration

By registering for this event, you will receive access to all three days of the program including:

  • Four general session deep dives
  • Two breakout sessions opportunities
  • Two roundtable discussions
  • Informal networking throughout the week
  • Digital copies of materials, including presentation slides, handouts, and resources shared by attendees
  • Participant information (including institutional student organization demographics that can be used as a resource to connect with other attendees)

You may find the full cancellation policy here.

Registration Details

Professional Member: $225
Professional Nonmember: $325

Register Now

Deadline: June 16

Institute Faculty

Kristen Carr, University of Connecticut

Kristen Carr serves as the student activities involvement and student organization support programs, services, and initiatives coordinator at the University of Connecticut. With 10 years of higher education experience and a master’s degree in student personnel services from Northwestern State University of Louisiana, Carr works to enhance the leadership learning environment for all students. With 700 clubs and 2,600 leaders, Carr directly oversees the SOLID student organization training program.

She has presented nationally and regionally on student leadership training programs and technologies. Carr was awarded the Best Conference Session Award in 2017 from the national Connect Conference.

Kristen Carr
Jez Catambay-Lopez, Georgia State University

Jez Catambay-Lopez joined Georgia State University in November 2017 as the associate director of student life for Perimeter College. In her role, Catambay-Lopez leads a team of 13 professional staff providing co-curricular growth for students at the five Perimeter campuses. From speaker series and leadership development to student clubs and homecoming, student life represents the primary engagement point for students outside the classroom. Working collaboratively with academic and student services departments across the university, Catambay-Lopez has initiated a renewed focus on the educational connection between curricular and extracurricular campus life.

Prior to joining the team at Georgia State University, Catambay-Lopez served as director of the New Student Center for Miami Dade College, where she helped to establish strategic partnerships between academic departments and student services to increase campus enrollment by 4% over prior years. She served as chair of multiple steering committees, including the North Campus Commencement Team and the Ashoka Institute Changemaker Team. As director of student Llfe for Miami Dade College’s North Campus, Catambay-Lopez served as a liaison for students to connect with local, state and federal legislators and was instrumental in developing opportunities for legislative advocacy for students and staff. Her campus involvement included the oversight of 54 student organizations and management of multiple large-scale annual flagship events, including the MDC Rally to Vote, with over 15,000 students and community members in attendance.

A recent transplant from Miami, Catambay-Lopez loves exploring the food, culture, and geeky-fun side of Atlanta. She spends her free time most summers competing in an international scavenger hunt to benefit Random Acts of Kindness worldwide.

Jez Catambay-Lopez
Vincent (Vinny) Jackson, University of Delaware

Vincent Jackson is a coordinator in the Office of Student Conduct at the University of Delaware. He currently serves as the chair for the group adjudication task force charged with evaluating and recommending changes to the organizational conduct process. He has previously served as the manager for facility and event operations with the University Student Centers.

Since 2012, Jackson has advised a variety of student organizations, such as Rubber Chickens Improv Comedy, Humans vs Zombies, and Billiards Club. Jackson has served on the ACUI Region VII Leadership Team since 2013, currently as the regional director. In 2019, Jackson completed Training in Restorative Justice for College Student Misconduct and Residence Life.

Jackson is more than willing to show up with pizza, no questions asked. He earned both a bachelor’s in English and a master’s in higher education administration from the University of Delaware.

Vincent Jackson