Regional Conference Coordinators provide leadership for planning the premier educational and networking event of the region.
This position offers opportunities to expand the volunteer’s network and develop skills in event planning, vision-setting, and team management.
This is a regional leading volunteer position, ideal for those interested in determining and advancing strategic directions, governing over long-term goals, representing the association to other members, and setting the tone for member experiences.
Reporting to the regional director and supported by the designated staff liaison, regional conference coordinators serve a two-year term and are responsible for the following:
Committee Leadership and Team Coordination
- Recruit, select, and lead a committee to plan the Regional Conference.
- Establish a planning team from the host institution to support the Conference Planning Team.
- Facilitate regular meetings with the Regional Conference Planning Team and host institution representatives.
Event Planning and Execution
- Provide a cost-effective, educational, and engaging experience for professionals and students that aligns with and advances ACUI’s mission.
- Work closely with the business manager to develop a conference budget and collaborate with the host institution to minimize expenses.
Assessment and Reporting
- Complete a post-conference report for the Regional Leadership Team, including the final budget, participation numbers, and program evaluation results.
- Partner with the ACUI Education Council to ensure the completion of conference evaluations, including assessments of educational programs and logistics.
Collaboration and Support
- Collaborate with the Regional Leadership Team to meet conference-related needs such as marketing, awards presentations, corporate involvement, inclusivity, regional communications, volunteer recognition, and website updates.
- Assist the regional director in identifying and recruiting future regional conference locations.
Transition Planning
- Work with the incoming regional conference coordinator to ensure a smooth transition of planning information and resources.
General Responsibilities of Regional Leadership Team Members
- Participate in scheduled Regional Leadership Team meetings throughout the year, including monthly conference calls, a face-to-face meeting at the regional conference, and a second in-person meeting as determined by the team.
- Act as a resource for the region and campus organizations.
- Inspire student involvement in regional and ACUI events and opportunities.
- Develop and submit a proposal for an educational session at the regional conference.
- Support regional fundraising efforts for scholarships and corporate partnerships.
- Train and coordinate shadowing opportunities for incoming volunteers in all role-related processes and procedures.
Additional Notes
Direct expenses for conducting Association or regional business (e.g., meetings) are covered by the Association. However, travel expenses and registration fees for conferences and events are expected to be supported by the volunteer’s institution. Given current and potential future travel restrictions, members interested in this volunteer opportunity are encouraged to apply regardless of such limitations.
Regional Leadership Team applications are being accepted until positions are filled for Regions I, II, III, IV, V, and VI. Please contact the regional director if you have questions about which positions are available.
Applications: Region I | Region II | Region III | Region IV | Region V | Region VI
The written application will ask you to:
- Provide your name, institution, and contact information
- Describe your relevant professional experience, ACUI volunteer experience, other professional/community volunteer experience, and/or educational background
- Select which volunteer opportunities you are interested in
- Upload a signed Institutional Support Form [pdf], as this position requires travel, financial support to register for event(s), and/or significant out-of-office time
A screening committee made up of the volunteer team leader, the regional membership experience coordinator, and other related volunteers will review applications, interview candidates, and make recommendations for selections.
To discuss volunteering with your institution to ensure that they are supportive of your involvement, download these About Volunteer with ACUI talking points [pdf] to share additional information about what it means to be a volunteer.
Volunteers involved in this opportunity will enhance their skill sets in the areas below. Learn more about the ACUI core competencies for the profession.
Event Management
- Programming and Event planning
- Event Operations
Planning
- Goal Setting
- Establishing Priorities
- Project Management
Organizational Leadership
- Conflict Resolution
- Problem Solving
- Group Management
Fiscal Management
- Budget Management and Development
At the time of application, individuals must have: employment at a higher education institution; institutional or individual membership; a signed institutional support form; and a commitment to fulfilling the duties of the position for the length of the term. Applicants must also demonstrate an understanding of ACUI’s vision, core values, and core competencies, as well as the knowledge and skills necessary to fulfill the responsibilities of the position.
Regional leading volunteer positions require a commitment of two years, except for student positions which have a one-year term. Over the course of the term, volunteers should anticipate at least 4 hours of conference call and project work per month, in addition to attending in-person Regional Leadership Team meetings.