Employment Opportunities

PROGRAM MANAGEMENT (30%)

• As this program manager is focused on career development content, work with volunteer teams and staff to create engaging content for graduate students and new professionals. Your impact will be measured by audience participation in key programs and events hosted throughout the year.   
• Own the career development program, Closing the Gap. This includes marketing plan development and execution, program promotion, recruiting speakers, participants, and sponsors, program evaluation, and responsibility for developing and monitoring the program budget.  
• You will engage community members to identify career development needs and create relevant content (webinars, seminars, and workshops) for ACUI members.  
• Working with the senior diversity officer, identify speakers and workshop leaders for monthly DEI events, write promotional content to market DEI events, track event registration details, meet stated deadlines, and monitor the budget.  
• Recruit and select candidates for the student internship program; assign projects, supervise, and solicit intern feedback for continuous improvement. 
  

EVENT MANAGEMENT (30%)

• Create and coordinate the planning, presenting, and executing of the assigned events and conferences, including:
  • Managing all on-site logistics including meeting specifications and food and beverage arrangements, adhering to deadlines.
  • Finalizing and publishing program schedules.
  • Developing event operations documents for relevant stakeholders to partner in program implementation.
  • Recruiting and confirming speakers and educational content, in conjunction with volunteers.
  • Securing necessary audio-visual equipment; troubleshoot when necessary.
  • Facilitating the production of program materials, such as signage, badges, and giveaways.
  • Launching and monitoring online registration for attendees. 
  • Fulfilling commitments to sponsors for communications, advertising, and exhibit booths. 
  • Preparing and distributing event evaluations.
• Advise and support volunteer planning committees and host teams in support of events, participating in regular committee meetings.  
• Communicate effectively with a variety of stakeholder groups involved with event success, such as hotels, campus hosts, decorators, transportation services, food service providers, presenters, and attendees. 
• Serve as a primary point of contact for assigned events and conferences.
• Create and maintain budgets, reconciling applicable conference accounts and invoices. 
• Make timely and independent decisions in the field while conducting programs.

COMMUNITIES OF PRACTICE (25%)

• Serve as the liaison to ACUI communities of practice, assisting in efforts to further the knowledge and best practices within each community. This includes management of requests for funding, programming, and online functionality.
  
• Coordinate and assist in the planning and implementation of community of practice events at the ACUI Annual Conference and Regional Conferences.
  
• Lead selection committee for community of practice leaders, conduct initial and ongoing training for leaders, and facilitate the mid-term and end-of-term evaluation process for these volunteers 
• Assess and identify the ongoing needs of the communities of practice so that they remain relevant to the needs of the membership, and design plans to address those needs.
• Administer the set-up, enhancements, and removal of private and public community of practice web pages.
• Work with the marketing and communications department to create marketing plans for communities of practice.
• Assist communities of practice with special projects, such as community meetings, webinars, seminars, and research projects.
  

OTHER EDUCATIONAL EFFORTS (15%)  

• Support seminar planning, regional conference volunteers, thought-leadership programs, online learning, designated community of practice leaders, and awards programs, as assigned annually. 
• Coordinate the effective marketing of educational programs and services in collaboration with other staff. 
• Create and maintain budgets for assigned programs, submitting annually for inclusion in the overall organizational budget. 
• Create and deliver reports on the status and effectiveness of assigned programs and services.  

Over time this position may be modified due to changes with how ACUI operates, program growth or decline, or the need to assist other Association programs or products.

Qualifications

• Attention to detail, outstanding communication (oral and written), interpersonal, planning, implementation and organizational skills. 
• Ability to work well alone and on various committees/groups
• Ability to learn and use ACUI’s content management system and Higher Logic 
  
• Ability to manage ambiguity

EDUCATION & EXPERIENCE

• Master’s degree preferred; bachelor’s degree plus three years professional experience in either college union event planning, meeting planning, or association management required. 
• Experience in social justice education, and diversity and inclusion in an association or higher education setting.