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Administration, Finance, and Auxiliaries Management
As we all continue to attempt to increase and improve revenue streams to our departments and organizations, I'm wondering how you all deal with hosting weddings/receptions in your facilities on campus. If any of you have policies (pricing structures, reservation policies, services provided, food options/collaborative practices with dining services, package options, etc.), procedures, or marketing materials that you could share with me (or post in the document exchange), I would really appreciate it.
Thanks in advance for your help.
Z Paul Reynolds, M.S. Ed.Associate DirectorBone Student Center & Braden Auditorium
Illinois State University100 North University StreetNormal, Illinois 61761Voice: 309.438.2233Fax: 309.438.3544Web: http://www.bsc.ilstu.edu
Paul, We created a wedding
price structure that was and all inclusive (except for catering). It has been well receive by people
who have looked at our facility. It included our facility usage fees, set up,
take down and clean up, equipment, AV tech and staffing. There were three
preset packages and prices. The packages were broken down by number of people,
50-100, 100-150, 150 -200 people. If the event was larger than 200 people we
had to meet with them individually to give them an estimate. The flyer with the
pricing is attached. Please do not hesitate to let me know if you have any
Assistant Director, Event
Joe Crowley Student Union, MS056
University of Nevada, Reno
Reno, NV 89557-0056
We've been doing wedding for quite a while. We are blessed with beautiful ballrooms that are in high demand for weddings. Here is a link to our web page that contains our wedding packages (which are food & bev) and lots of other wedding info. http://catering.umich.edu/wedding.html
We do have F & B sales minimums for our Ballrooms for Saturday nights which range from $2500 to $10,000 based on the room and the time of year.
In terms of marketing, note our "Best of Weddings" with the Knot and the youtube video linked our web page. Our "preferred vendors" also help to promote us as we do them. We have hosted some bridal shows in past years but did not feel like that netted us any great returns as most attendees already had their venue locked down. We do a mass "wedding tasting" once a year and invite all the clients we have on our books for upcoming weddings. We showcase tablescapes and give them the opportunity to sample all the entrees on our wedding packages to assist them in making their food selections.
Feel free to give me a call if you want to discuss in greater depth.
Event Services Director
University of Michigan
530 S. State St. Rm. 1310
Ann Arbor, MI 48109-1308